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All that glitters does not make gold. With all the glitz and hype of virtual teams, many organisations plunged headlong into the virtual world without charts to navigate the waters. They looked for the advantages without planning for the rocky reefs hidden just below the surface. Here are some of the setbacks for both company and virtual worker.

For companies, losing control of workers is tough. Because they don't see workers, they lost the control over what was getting done and what wasn't. Here the mistake was not in setting up a virtual team, but in not making it clear what each team member's role was and how and when projects were to get done.

Some organisations also went "partial virtual" and those left in-house became jealous of the freedom of their virtual counterparts while the virtual members felt lost and abandoned by their organisation; often overlooked for future postings, increments and promotions. The old adage, "Out of sight, out of mind" applies here. Still other companies shot themselves in the foot before starting by not making a significant enough commitment to their virtual teams by helping them get the required equipment, setting up the right internal systems and having sufficient safeguards in place. Safeguards that guarantee each member of the VT stay on target and is self-monitoring.

One of the two BIGGEST mistakes made is not to factor in social interaction. Humans are social beings. Excluding a few hermits or monks seeking inner peace alone on a mountaintop, most of us enjoy socialisation with our teammates. While e-mail gets the message across, it doesn't convey emotion well and supply the needed connectivity needed with other humanoids.

The second major mistake related to the first is not building into the virtual team a communications system. Any married couple knows how much work it is to stay connected and in complete communication with ONE person. Yet companies throw 5, 8 or a dozen people into a virtual team and just expect them to be able to share and connect. It just isn't going to happen! A specific system has to be planned out and everyone needs to buy into the system emotionally as well as practically.


Do virtual teams have a future? Do they work?
You bet. They do require special skills and a completely new set of organisational talents as well as a virtual team organisational model to follow. It also takes about 16 months to make ANY kind of team cohesive and productive. Most organisations that fail won't give a team that much time before they change it and decide their model doesn't work. To make a virtual team effective takes planning, perseverance and patience.


About the Author

Michael A. Podolinsky is a Virtual Teams expert and teaches a course at SIM on "Virtual Team Tactics. The Art & Science of Virtual Teams." For enquiries, please call SIM at 468-8866 or its web site at www.sim.edu.sg


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